Corporate Services Bureau Assistant

Duties:

1. Provides confidential administrative executive support to the Corporate Services Bureau Executive Director, and Division Directors, including coordinating and scheduling appointments and meetings.   
2. Receives and determines the nature and priority of inquiries made in person, by telephone, mail or email. Responds to inquiries, when appropriate, and directs inquiries to appropriate parties, if required. 
3. Prepares and edits correspondence, communications, presentations and other documents as needed.
4. Maintains daily calendar for the Executive Director, including entering information into their calendar for upcoming events, screening and entering appointments and providing key information into the calendar.
5. Coordinates packages for presentation to the Board of Police Commissioners, the Saskatchewan Police Commission and various committees. Ensures minutes are kept and organized and follows up on action items from the meetings. 
6. Maintains a schedule of required reporting to the Provincial Government on contractual obligations including tracking deadlines and ensuring reporting is complete;
7. Provides administrative support to various activities within the Bureau, including preparation and management of reports and documents and ensuring efficient flow of information. 
8. Schedules travel arrangements for the Executive Director, including entering confirmation information into the calendar. Organizes registration for conferences and prepares travel requisitions.
9. Create and maintain a Corporate Services file tracking system to ensure all items and requests are completed within required deadlines.
10. Maintains the electronic and hard copy files for the Directives Management System, including drafting directives.
11. Designs and revises forms and maintains and controls the inventory of forms for the Saskatoon Police Service.
12. Provides relief administrative support to the Office of the Chief of Police and the Executive Assistant to the Deputy Chiefs of Police, if required.
13. Performs other related duties as assigned.

Qualifications:

• Grade 12 education.
• Graduation from a recognized business college.
• Two to four years’ diversified office experience.
• Typing speed of 55 w.p.m. 
• Knowledge of modern office procedures and business English.
• Ability to deal with confidential material in a professional manner, complying with the Saskatoon Police Service access and privacy policies.
• Ability to work independently, set priorities and organize own workload in a multi-task environment.
• Ability to maintain attention to detail and remain organized with a high degree of speed and accuracy.
• Ability to anticipate needs, identify potential issues and develop effective solutions.
• Ability to establish and maintain effective working relationships with SPS employee and executive, government officials and the public.
• Ability to communicate effectively orally and in writing.
• Skill in the operation of a computer with Microsoft Office and database software.
• Ability to stay current and adapt to existing office software updates and new software.
• Ability to pass the Saskatoon Police Service security clearance process.

Salary:

$59,260.32 to $69,630.24 per annum (2026 rates)

Hours of Work:

Monday to Friday, 8:00AM to 5:00PM