Human Resources Assistant

Duties:

1. Provides confidential administrative executive support to the Human Resources Division Director, and managers, including coordinating and scheduling appointments and meetings.   
2. Receives inquiries made in person, by telephone, mail or email and determines the nature and priority. Responds to inquiries, when appropriate, and directs inquiries to appropriate parties, if required.
3. Prepares and distributes Personnel Orders related to staffing changes, such as, appointments, transfers and promotions.
4. Prepares and edits correspondence, communications, presentations and other documents as needed.
5. Initiates, prepares and ensures completion of staffing report requirements to the Board of Police Commissioners, the Saskatchewan Police Commission and Statistics Canada using statistical data.
6. Maintains daily calendar for the Director, including entering information into their calendar for upcoming events, screening and entering appointments and providing key information into the calendar.
7. Coordinates packages for various committees and ensures minutes are kept and organized and follows up on action items from the meetings.
8. Maintains the file management of records for the Human Resources Division, including electronic personnel files, records relating to performance reviews and disciplinary actions.
9. Attends and participates in various committees, such as, the Occupational Health & Safety Committee and the Morale Committee, including preparing the agenda and transcribing meeting minutes.
10. Creates and maintains a Human Resources tracking system for tasks to ensure all items and requests are completed within required deadlines.
11. Maintains electronic personnel files.
12. Performs other related duties as assigned.

Qualifications:

• Graduation from a recognized business college.
• Two to four years’ diversified office experience.
• Typing speed of 55 w.p.m.
• Knowledge of modern office procedures and business English.
• Ability to deal with confidential material in a professional manner, complying with the Saskatoon Police Service access and privacy policies.
• Ability to work independently, set priorities and organize own workload in a multi-task environment.
• Ability to maintain attention to detail and remain organized with a high degree of speed and accuracy.
• Ability to anticipate needs, identify potential issues and develop effective solutions.
• Ability to establish and maintain effective working relationships with SPS employee and executive, government officials and the public.
• Ability to communicate effectively orally and in writing.
• Skill in the operation of a computer with Microsoft Office and database software.
• Ability to stay current and adapt to existing office software updates and new software.
• Ability to pass the Saskatoon Police Service security clearance process.

Salary: 

$59,260.32 to $69,630.24 per annum (2026 rates)